There are few things more important than time management for business owners because it is directly linked to the success of the business. With great time management skills, you will be able to reach your business goals without compromising any quality of service. New business owners become overwhelmed because there is no structure to their time. Without a plan to manage your time, you might find yourself putting out more fires than working towards those goals. Here are some time management secrets used by business people.
Do you know what you need to do when you wake up tomorrow morning? If not, you may find yourself wasting a lot of time. There needs to be a plan to your day if you want to complete what you need to. Without a schedule, you would be left with half-finished tasks and no sense of accomplishment.
You cannot do everything at once, even if you try very hard. List your tasks in order of urgency. Use the 80/20 rule to help you understand which parts of your business needs more attention. If 20% of your customers are bringing in 80% of your sales income, you should probably prioritize those customers.
Even though you own a business, you will soon learn that there are some skills you can learn to help you and your business. You can employ someone to do tasks you are not familiar with, but what happens if you need to convert word to excel and your secretary is out sick? This is just one example, but you should be able to do most tasks yourself to avoid wasting too much time.
It is said that you are only as strong as your weakest team member. Make sure you have people on your team that can efficiently do what is required of them. Instead of hiring your lazy cousin to do your admin, find a secretary service online and keep all business hires professional. If your staff cannot help you build your business and relieve you of stress, you need to relook at your employees.
When you have the right team, do not be scared to delegate tasks. Your priority is to grow and sustain the business. There is no room for being a control freak in business because you do not want to be burned out. Allow others to help you, even though it is difficult to give up responsibilities. Hire a typing service if you must, but do not spend hours typing out manuscripts. You may find that your staff does the job just as well as you could have and now you have more free time to work on your business.
We live in a world full of distractions, many of which are great time wasters. Social media is definitely one of the biggest distractions out there. If used for good, it can be beneficial, but if it is wasting too much of your time, you should eliminate those distractions. When it is time to work, we work and when it is time to play, we play. I am not saying that you should never be on social media, but you can get the same satisfaction by ticking off a task from your to-do list.
You can find so many tools online to help make life a bit less stressful. Instead of trying to be everywhere and do everything, put tools in place that can take care of certain things. An online calendar is necessary, as well as an accounting system. Trying to manually do certain things, can cause a lot of frustration and waste a lot of time. If you come across any tool that can help you do something more efficiently and in less time, you are on the money.
Someone once said that meetings are the biggest time wasters in business. I am not sure if I completely agree, but I do agree that we schedule meetings for issues that can be discussed over a quick phone call. Do not fill your day up with unnecessary meetings. Instead, block book one day in the week if possible to attend as many meetings as you can. Having to go to several meetings a day that s not helping your business, is a waste of your precious time.
About the Author:
Lilly Arnold is a content writer. Her dream is to run her blog and publish her own book. She travels a lot, enjoys yoga and reads a lot. Her life motto is “Life isn’t about finding yourself, it’s about creating yourself.”