Whether you are refurbishing an existing boardroom or designing a new meeting space from scratch, it’s a good idea to think before you act. Obviously, you want to make it a pleasant, professional environment that reflects your company well, but is there more to it than that?

Every office needs a space for meetings – from casual staff meetings to formal client presentations, it’s the room where it all happens. It’s where crucial business decisions are taken and important deals are struck. Interestingly, the layout and furniture you choose for you boardroom can influence the way meetings proceed, so it’s vital to get it right.

Boardroom Table

The focal point of any meeting room is the table. Think about how you will use the room, the types of meetings held in there, and the possible scenarios, such as strategic pow wows, deal clinching sessions or celebratory meetings. How often does the boardroom get used? It’s the ideal space to show off your company, your creativity and what you do best.

The style of table you choose for your meeting room says a lot about your company and how you do things. Square or rectangular tables are more suitable for hierarchical structures, whereas rounded table shapes and comfortable seating can encourage open voicing of opinions.

Look for a quality piece in a style that fits in with the overall design of your office – this is not the time to scrimp and save. With such a bit item of furniture, do take into account that it can dominate the room – which is fine as long that is what you are intending to achieve.

The size of the table obviously depends on the overall space available, but numbers of seats at the table aren’t the only criterion. Leave enough room for comfortable seating, storage and any IT/AV equipment, as well as plenty of circulation space.

Conference Chairs

With boardroom chairs, comfort is key. If everyone feels physically comfortable, they’ll able to focus mentally, which is crucial in any business meeting. Chairs should complement the table in design and quality to create a unified space, so it makes sense to choose the table before you decide on chairs.

Executive chairs, perhaps upholstered or in leather, not only offer ergonomic comfort but make a serious style statement too. Good quality office chairs won’t only feel and look great, they will also give the impression that your company is happy to invest in the comfort of its staff and visitors.

For more informal meeting spaces, you could select office seating in bright colours to add a bit of vibrancy. Conference chairs can actually be extremely versatile, especially if you opt for stackable models.

Storage and Equipment

Boardrooms should be clutter free and tidy at all times to aid concentration for all parties involved in meetings. There’s nothing more distracting than general office detritus dumped thoughtlessly in a meeting room or because there is not enough storage elsewhere in the office. Don’t leave anything more than a few strategically positioned company brochures lying around.

Choose storage units that discreetly blend into the background while giving you as much storage space as possible. It’s also useful to take a closer look at modular units that combine office filing and shelving options with media storage units – handy for large screens, smartboards, projectors and all manner of IT presentation and communications equipment that can all be stored out of view when not needed.

About the Author:

Mike James is an independent content writer working together with furniture specialist Whiteleys Office, who were consulted over the information in this post.