The fallouts from data breaches in prominent companies and the revelations of sensitive information splashed across public networks greatly highlight the dangers of document protection breaches and associated compliance risks to organisations.
When sensitive and classified information is disclosed to the public at large, it has inherently varied and substantial complications not only for those names disclosed in the breached documents but also for anyone else that has been affected by the information disclosed and fringe elements who may have had transactions with the people and entities.
Unfortunately, whenever there are instances of accusations regarding efforts to hide or misinform as to possession of properties, for whatever justification, there is a higher danger of fraudulence and money laundering.
According to the EU directive and also the UK Data Protection plan, it is the duty and obligation of every data controller to ensure that accurate measures are taken by the organisation technically, and otherwise, against unauthorised or illegal processing, amongst other things that may follow a data breach and the nature of the information to be processed. Organisations, whether they are data controllers or data processors, must implement sound policies that lay out the procedures that the organization will follow in the event of a personal data infringement.
A data leak in a cyber security incident has the potential to become headline news, especially if the entity whose security has been breached and the company whose data has been leaked are well-known. Also, both stand at risk of reputational damage, especially when the nature of the data leak indicates some manner of wrongful conduct, whether ethical or legal. In a similar manner, there are dangers when the infringed information concerns a particular employee, such as senior management or one of the Board of Directors, and whether a doubtful, wrongful conduct can be attributed to the organisation.
One of the greatest worries of any organisation is its data that lies with its partners and associates outside the organisation. Not every partner of an average company may satisfy the document or data security requirements of the organisation. Moreover, one partner may often service a number of organisations and hence the hacking of a single partner can affect the entire gamut of entities and individuals involved in all the databases.
Recent document security breaches point out to a New World where no company can afford to remain a digital island. Almost every organisation stands at a potential risk of cyber security lapse that can result in an existential threat. In most document security breaches, it is seen that nearly half of organisations do not include the risk evaluation of vendors before sharing data, which could be a vital element in preventing data breaches. Companies can no longer get away with poor document security practices; especially those who handle classified data. It is important for every industry to pay close attention to the unintentional but embarrassing blunders of data security attacks and examine reasons why it took place, such as the employment of outdated software critical vulnerabilities and the lack of access controls to classified data and take necessary measures to beef up their own infrastructure.
Organisations need to look beyond data encryption for their document security to document DRM. This ensures that data outside the information can be controlled and prevent falling into unsafe hands.
About the Author:
This article is contributed by Locklizard.com; a company that helps customers secure their sensitive documents through high security encryption.