Whether you are planning a one-day informational seminar, or a weekend-long annual business event, it is important to plan methodically. Business seminars are important events, and they can only be useful if everything is running smoothly. Here is a checklist that will help you organize a business seminar in the most efficient manner.
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1. Purpose of the Event
By confirming the purpose of a business seminar, you will be able to answer a few important questions:
– Who is attending the seminar?
– What are the topics that will be discussed?
– Who should be chosen to speak/present at the seminar?
– What is the overall agenda of this seminar?
2. Location of the Business Seminar
After deciding on the purpose of your seminar, you will be best placed to choose an adequate location. If this is going to be a serious event that is only a few hours long, perhaps it will be best conducted in the meeting rooms at a rented venue. On the other hand, a weekend-long seminar that includes lunches and dinners is best hosted at a hotel. For downtown Oklahoma City, for instance, the Sheraton Hotel, Bricktown Hotel, or Colcord Hotel are valid options.
3. Plan the Seminar’s Schedule
After a purpose and venue have been selected, it is time to add more details to your vague business seminar plan. Decide how long the seminar will be, how many meetings will be involved, and whether there will be one or two main speakers each day. By having a rough timeline for the seminar, you will know what needs to be done next.
4. Create a Seminar Outline
The seminar’s outline is where you will merge your rough details into concrete plans and agendas. Any outline should include:
– Dates for the event
– Number of guests
– Room set-ups for various seminar events
– Times of each seminar event
– Food, refreshment and alcoholic beverage requirements
– Technology needs
– Guest accommodations (if applicable)
5. Confirmation and Communication
After the agenda and location has been confirmed, it is time to send out invites to all hosts, speakers and guests who will be taking part in the seminar. Ensure at least two modes of communication (email and regular mail), with a clear method for RSVPs.
Even after the invites have been sent out and RSVPs returned, there will be little details that have to be planned till the last moment. Diligence, hard work and proper preparation are the only ways to ensure that a business seminar runs smoothly.